Welcome to VCM
The ultimate solution to Vendor Compliance Management.
VCM is not like other solutions. It's a unique product that allows you to stay legally compliant in a user-friendly manner, allowing you to focus on business with confidence. Your supplier’s legal company documents are physically verified and vetted, so that you can be sure that your supplier database is authenticated and maintained. By successfully achieving legal compliance alone, suppliers immediately access industry-relevant tender opportunities.
VCM is the only vendor compliance solution in South Africa that allows you to grow your business. By opting to successfully complete the B-BBEE Compliance-,
Business Support Functions- and Technical Evaluation sections, you can increase your Business Maturity Index Score (BMiS). As your business matures, you are considered a low trade risk supplier and you thereby improve your chances of securing more business.
With VCM you can either be a company, a supplier or both. A company will issue request for quotations to suppliers and a supplier will typically respond to the request for quotations.
VENDOR COMPLIANCE MANAGEMENT
VCM offers a holistic approach. It's not only easy to grow your business, but we also aim at promoting local procurement spend and enterprise development (ED), without the initial need of a vendor number. Here's a recap of the 4 main areas:
Achieving legal compliance is the basic requirement on VCM. By successfully achieving this alone, you're ready to receive requests for quotations from potential buyers! Here's what VCM gives you:
- Documents are physically verified & vetted
- Full audit trail
- Receive opportunities to quote when compliant
- No vendor number required
- Become visible to all participating companies and buyers
- Industry relevant
- Promotes equal opportunities
Need help with your legal documentation?
The Technical Evaluation section is not compulsory, but it allows both suppliers and companies to identify and address risk. It furthermore allows suppliers to improve their ranking or BMiS.
- Physical evaluation conducted
- Focus on technical capability & traceability
- Ideal for production-critical suppliers
- Identifies risk
- Improves your BMiS score and supplier status
- Conducted by technical/ISO certified assessors
Need a technical evaluation?
Although a B-BBEE certificate is not compulsory to do business, it is a requirement of many companies when adjudicating quotations from various suppliers. It's simple: the higher your B-BBEE level, the better your BMiS.
- BEE certificates are physically verified & vetted
- Affidavits are verified
- Accurate system generated B-BBEE spend reporting
- Accommodates the full spectrum of B-BBEE requirements
Need a B-BBEE certificate?
Business Support Functions
Suppliers can demonstrate maturity and professionalism through completing the Business Support Function section. The purpose of this section is to measure how mature your business is in respect of the following supporting functions:
- Organisation General
- Human Resources
Need business support?
So why should you choose us? There are many vendor compliance systems available, but VCM is unique. You can't compare apples with apple pie, and here's why.
Confidence in knowing you're dealing with compliant suppliers, thus mitigating risk.
VCM is an exceptionally user-friendly system that is easy to follow. We keep it simple.
No Vendor Numbers
Unique to VCM, you no longer require a vendor number to receive or to respond to requests for pricing.
RFQs (request for quotes) can be issued within specific commodities or goods / services groups. Suppliers thus receive RFQs according to their specific areas of expertise.
Grow your business
Through B-BBEE Compliance, Technical Evaluations and Business Support Functions, you can improve your supplier ranking (BMiS), thus differentiating your company from other competitors.
Social Procurement Network
On VCM, companies have access to compliant suppliers above and beyond their current supplier database, creating competitiveness. Suppliers in turn can also request quotations from the other suppliers which are part of VCM.
VCM will automatically send reminders of any documentation due for expiry so that you're always up-to-date.
By enforced legal compliance, risk is greatly mitigated. This is because all documentation is physically verified and vetted, thus curbing the possibility of dealing with fraudulent entities.
VCM is a culmination of applied knowledge from industry experts, thousands of development hours and great investment. Both companies and suppliers can enjoy all it has to offer for a small monthly investment.
Promotes local enterprise
VCM enables local SMMEs to partake in companies' procurement processes and allows companies to identify suppliers in need of development.
B-BBEE spend reporting
Gone are the days where companies need to spend weeks to do B-BBEE reporting. With the press of a button, VCM can provide you with accurate B-BBEE spend reporting.
Replace the traditional vendor application process with a centralised supplier portal with your own look and feel.
Uploaded & Verified Docs
Business Maturity Index Score
Unique to VCM, improve and grow your company's ranking to differentiate yourself from other competitors through a higher Business Maturity Index Score (BMiS).
What is BMiS?
The BMiS is a score which is achieved by measuring the four distinctive compliance elements of a business.
How does it work?
Suppliers are ranked in terms of the BMiS achieved.
Why is it important?
Companies can compare suppliers. The higher the BMiS, the lower the trading risk is to the company.
What does it cost? Please see our below rates for companies and suppliers.
Register my company on the National Supplier Database
- Join a national supplier database.
- Access industry relevant RFQs (request for quotes) when compliance is achieved.
- Exposure to companies registered with VCM - possible access to RFQs issued by buyers.
- Access your legal documentation from one central place.
- Ensure that your legal documentation remains accurate and up-to-date.
- Receive reminders of any expiring company documentation.
- Note: The R900 (excl) is charged for the verification and vetting of legal documentation once uploaded and is not refundable.
Basic Option to manage my company’s supplier database
- Cloud-based vendor registration process.
- Legally compliant and up-to-date supplier database.
- Dashboard providing you with sight of your suppliers and their level of compliance.
- Enables focussed commodity procurement - search for suppliers against commodity groups.
- Access to compliant suppliers beyond your own database.
- Enables local suppliers to partake in your procurement process.
- B-BBEE and Spend Reporting against your vendor list.
- Note: T&C's Apply
Advance Option to manage my company’s supplier database
In addition to the Basic Option, you get:
- Dedicated customised portal.
- e-Procure – search for suppliers against specific commodities; automatic RFQ adjudication.
- B-BBEE and Spend Reporting with the click of a button.
- Up to 3 dashboards.
- Max 15 users
- Note: T&C's Apply
Here's what some of our clients have to say about VCM
Frequently Asked Questions
Got more questions? Please click on a relevant question to see the answer.
As a supplier, am I guaranteed that I will receive RFQs if I am registered on VCM?
No. Once you are found to be legally compliant, you will become visible to buyers. Buyers still have the choice whether to send you RFQs (request for quotations).
What is the Business Maturity Index Score (BMiS) and why is it important?
The BMiS is a score which increases as you complete the various sections in VCM. The better your score, the higher your ranking will be, thus improving your chances of winning more RFQs (request for quotes).
How can I improve my chances of winning more RFQs?
Through our Business Maturity Index Score, you have the opportunity to complete the BEE-, Business Support Function- and Technical Evaluation sections. By completing these successfully, you become a low trade risk for companies as your status improves to a highly recommendable supplier on VCM. The lower the risk, the better your chances of doing business. Each of the additional assessments and evaluations above are not compulsory for you to access RFQs (request for quotes), but an added benefit to grow and improve your business.
Do I need a VAT number before I can register on VCM?
It is not a requirement to have a VAT number to register on VCM, as not all companies are VAT registered vendors. There is an option to tick 'Non-Applicable' in the VAT section.
Can I register more than one company on VCM?
You may register more than one company, provided that you don’t use the same email address as a username or the same Company Registration Number. Each company’s account is linked to an email address as well as the company registration number.
Do I have to wait for my Tax Clearance- and BEE Certificate or Affidavit before I can register on VCM?
No, you do not have to wait for your latest documents before registering on VCM.
You can upload your updated documents once they are available but you will not be eligible to receive RFQs before your legal documentation is not verified and vetted.
What do I need to be classified as a compliant supplier?
- Entity registration documents for either PTY / CC / Trust / Sole Proprietor (ID)
- Workman's Compensation - Letter of Good standing
- Tax & VAT Certificates
- Tax Clearance Certificate
- Proof of Bank Account
When do I get a vendor number?
VCM is unique in the sense that your company does not need a vendor number to receive RFQs. Once your company is successful in the bidding process, a vendor number will be allocated to your company when the Purchase Order is generated. Vendor numbers will therefore be issued by companies when they procure your products or services.
What payment methods can I use to pay the subscription fee?
You may use the following payment methods to pay your VCM subscription fee:
- Credit card (Supplier Option)
- EFT (Supplier Option)
- Standard Invoice Method (Company Options)
Which browsers are compatible with VCM?
It is compatible with Firefox, Internet Explorer IE 9 and up, Opera, Chrome and Edge.
Connect With Us
Make a booking to experience VCM or feel free to ask for further details.