What is VCM
VCM is a vendor management platform, designed specifically to provide companies with complete visibility on the suppliers' levels of compliance with statutory, legal, BBBEE and technical requirements.VCM is not like other solutions. It's a unique product that allows you to remain legally compliant in a user-friendly manner, allowing you to focus on business with confidence.
Your supplier’s legal company documents are physically verified and vetted, so that you can be sure that your supplier database is authenticated and maintained.
By successfully achieving legal compliance alone, suppliers immediately access industry-relevant tender opportunities.
VCM is the only vendor compliance solution in South Africa that allows you to grow your business. By completing your legal and BEE compliance as well as having a technical evaluation done, you can increase your Business Maturity Index Score (BMiS).
As your business matures, you are considered a low trade risk supplier and you thereby improve your chances of securing more business.
With VCM you can either be a company, a supplier or both.
VENDOR COMPLIANCE MANAGEMENT
VCM offers a holistic approach to vendor compliance managing by assisting both companies and suppliers to promote compliance and furthermore aims to provide SMMEs and established companies with equal and greater opportunities. Here is a recap of the three main areas of VCM:



Legal Compliance
Achieving legal compliance is a basic requirement of VCM. By being legally compliant alone, you already qualify to receive and respond to potential requests for quotations from buyers!
Here's what you need to be legally compliant:
- Entity registration document such as CIPC registration document, trust deed and so forth, depending on how your entity is registered
- Proof of your entity’s physical address
- Identity documents of your entity’s directors, shareholders, members and/or trustees
- Valid Tax Clearance Certificate
- Valid Letter of Good Standing (workmen’s compensation document)
- Bank stamped letter not older than 3 months confirming your entity’s bank account
Need help with your legal documentation?
Click here
B-BBEE
Although a B-BBEE certificate or Affidavit is not compulsory to do business in South Africa, it is a requirement of many companies. A supplier’s BEE is taken into consideration by buyers when adjudicating quotations from various suppliers.
Here’s what you need to complete this area of compliance:
- A BEE Certificate issued by a SANAS accredited BEE verification agency
- A BEE Sworn Affidavit on the latest DTI template - Find DTI Templates Here
- A CIPC BEE Certificate
- Confirmation of turnover letter
Need a B-BBEE certificate?
Click here
Technical Evaluations
The Technical Assessment section is not compulsory, but it allows both suppliers and companies to identify and address risks. It furthermore allows suppliers to improve their BMiS.
Here’s what makes our technical assessments count:
- Physical evaluation conducted at the supplier’s premises
- Focus on technical capability & traceability
- Ideal for production-critical suppliers
- Conducted by technical/ISO certified assessors
Need a technical evaluation?
Click here
Features
So why should you choose us? There are many vendor compliance systems available, but VCM is unique. You can't compare apples with apple pie, and here's why.Legal Compliance
Confidence in knowing you're dealing with compliant suppliers, thus mitigating risk.
User-friendly
VCM is an exceptionally user-friendly system that is easy to follow. We keep it simple.
No Vendor Numbers
Unique to VCM, you no longer require a vendor number to receive or to respond to requests for pricing.
Industry relevant
RFQs (request for quotes) can be issued within specific commodities or goods / services groups. Suppliers thus receive RFQs according to their specific areas of expertise.
Grow your business
Through B-BBEE Compliance and Technical Evaluations, you can improve your supplier ranking (BMiS). Thus differentiating your company from other competitors.
Social Procurement Network
On VCM, companies have access to compliant suppliers above and beyond their current supplier database, creating competitiveness. Suppliers in turn can also request quotations from the other suppliers which are part of VCM.
Reminders
VCM will automatically send reminders of any documentation due for expiry so that you're always up-to-date.
Reduces risk
By enforced legal compliance, risk is greatly mitigated. This is because all documentation is physically verified and vetted, thus curbing the possibility of dealing with fraudulent entities.
Affordable
VCM is a culmination of applied knowledge from industry experts, thousands of development hours and great investment. Both companies and suppliers can enjoy all it has to offer for a small monthly investment.
Promotes local enterprise
VCM enables local SMMEs to partake in companies' procurement processes and allows companies to identify suppliers in need of development.
B-BBEE spend reporting
Gone are the days where companies need to spend weeks to do B-BBEE reporting. With the press of a button, VCM can provide you with accurate B-BBEE spend reporting.
Vendor Portal
Replace the traditional vendor application process with a centralised supplier portal with your own look and feel.
Provinces covered and counting
Suppliers and counting

Business Maturity Index Score
Unique to VCM, improve and grow your company's ranking to differentiate yourself from other competitors through a higher Business Maturity Index Score (BMiS).What is BMiS?
The BMiS is a score which is achieved by measuring three distinctive compliance elements of a business.
How does it work?
The score achieved by a supplier for legal compliance, BEE and technical are added together to derive at the BMiS. The supplier’s profile is furthermore classified as either Non-Compliant (score of less than 40%), Bronze (score of between 40-60%), Silver (a score of between 60-80%) and Gold (a score greater than 80%)
Why is it important?
Buyers can compare suppliers – the higher the BMiS, the lower the trading risk is to the company.