Welcome to VCM
The ultimate solution to Vendor Compliance Management.VCM is not like other solutions. It's a unique product that allows you to stay legally compliant in a user-friendly manner, allowing you to focus on business with confidence. Your supplier’s legal company documents are physically verified and vetted, so that you can be sure that your supplier database is authenticated and maintained. By successfully achieving legal compliance alone, suppliers immediately access industry-relevant tender opportunities.
VCM is the only vendor compliance solution in South Africa that allows you to grow your business. By opting to successfully complete the B-BBEE Compliance-,
Business Support Functions- and Technical Evaluation sections, you can increase your Business Maturity Index Score (BMiS). As your business matures, you are considered a low trade risk supplier and you thereby improve your chances of securing more business.
With VCM you can either be a company, a supplier or both. A company will issue request for quotations to suppliers and a supplier will typically respond to the request for quotations.
VENDOR COMPLIANCE MANAGEMENT
VCM offers a holistic approach. It's not only easy to grow your business, but we also aim at promoting local procurement spend and enterprise development (ED), without the initial need of a vendor number. Here's a recap of the 4 main areas:Legal Compliance
Achieving legal compliance is the basic requirement on VCM. By successfully achieving this alone, you're ready to receive requests for quotations from potential buyers! Here's what VCM gives you:
- Documents are physically verified & vetted
- Full audit trail
- Receive opportunities to quote when compliant
- No vendor number required
- Become visible to all participating companies and buyers
- Industry relevant
- Promotes equal opportunities
Need help with your legal documentation?
Click here
Technical Evaluations
The Technical Evaluation section is not compulsory, but it allows both suppliers and companies to identify and address risk. It furthermore allows suppliers to improve their ranking or BMiS.
- Physical evaluation conducted
- Focus on technical capability & traceability
- Ideal for production-critical suppliers
- Identifies risk
- Improves your BMiS score and supplier status
- Conducted by technical/ISO certified assessors
Need a technical evaluation?
Click here
B-BBEE
Although a B-BBEE certificate is not compulsory to do business, it is a requirement of many companies when adjudicating quotations from various suppliers. It's simple: the higher your B-BBEE level, the better your BMiS.
- BEE certificates are physically verified & vetted
- Affidavits are verified
- Accurate system generated B-BBEE spend reporting
- Accommodates the full spectrum of B-BBEE requirements
Need a B-BBEE certificate?
Click here
Business Support Functions
Suppliers can demonstrate maturity and professionalism through completing the Business Support Function section. The purpose of this section is to measure how mature your business is in respect of the following supporting functions:
- Organisation General
- Financial
- Insurance
- Human Resources
- HSEQ
Need business support?
Click here
Features
So why should you choose us? There are many vendor compliance systems available, but VCM is unique. You can't compare apples with apple pie, and here's why.
Legal Compliance
Confidence in knowing you're dealing with compliant suppliers, thus mitigating risk.
User-friendly
VCM is an exceptionally user-friendly system that is easy to follow. We keep it simple.
No Vendor Numbers
Unique to VCM, you no longer require a vendor number to receive or to respond to requests for pricing.
Industry relevant
RFQs (request for quotes) can be issued within specific commodities or goods / services groups. Suppliers thus receive RFQs according to their specific areas of expertise.
Grow your business
Through B-BBEE Compliance, Technical Evaluations and Business Support Functions, you can improve your supplier ranking (BMiS), thus differentiating your company from other competitors.
Social Procurement Network
On VCM, companies have access to compliant suppliers above and beyond their current supplier database, creating competitiveness. Suppliers in turn can also request quotations from the other suppliers which are part of VCM.
Reminders
VCM will automatically send reminders of any documentation due for expiry so that you're always up-to-date.
Reduces risk
By enforced legal compliance, risk is greatly mitigated. This is because all documentation is physically verified and vetted, thus curbing the possibility of dealing with fraudulent entities.
Affordable
VCM is a culmination of applied knowledge from industry experts, thousands of development hours and great investment. Both companies and suppliers can enjoy all it has to offer for a small monthly investment.
Promotes local enterprise
VCM enables local SMMEs to partake in companies' procurement processes and allows companies to identify suppliers in need of development.
B-BBEE spend reporting
Gone are the days where companies need to spend weeks to do B-BBEE reporting. With the press of a button, VCM can provide you with accurate B-BBEE spend reporting.
Vendor Portal
Replace the traditional vendor application process with a centralised supplier portal with your own look and feel.
Technical Evaluations
Registered Suppliers
Uploaded & Verified Docs
Fully Vetted Suppliers
Business Maturity Index Score
Unique to VCM, improve and grow your company's ranking to differentiate yourself from other competitors through a higher Business Maturity Index Score (BMiS).What is BMiS?
The BMiS is a score which is achieved by measuring the four distinctive compliance elements of a business.
How does it work?
Suppliers are ranked in terms of the BMiS achieved.
Why is it important?
Companies can compare suppliers. The higher the BMiS, the lower the trading risk is to the company.
Pricing
What does it cost? Please see our below rates for companies and suppliers.SUPPLIERS
Register my company on the National Supplier Database- Join a national supplier database.
- Access industry relevant RFQs (request for quotes) when compliance is achieved.
- Exposure to companies registered with VCM - possible access to RFQs issued by buyers.
- Access your legal documentation from one central place.
- Ensure that your legal documentation remains accurate and up-to-date.
- Receive reminders of any expiring company documentation.
- Note: The R900 (excl) is charged for the verification and vetting of legal documentation once uploaded and is not refundable.
COMPANIES
Basic Option to manage my company’s supplier database- Cloud-based vendor registration process.
- Legally compliant and up-to-date supplier database.
- Dashboard providing you with sight of your suppliers and their level of compliance.
- Enables focussed commodity procurement - search for suppliers against commodity groups.
- Access to compliant suppliers beyond your own database.
- Enables local suppliers to partake in your procurement process.
- B-BBEE and Spend Reporting against your vendor list.
- Note: T&C's Apply
COMPANIES
Advance Option to manage my company’s supplier databaseIn addition to the Basic Option, you get:
- Dedicated customised portal.
- e-Procure – search for suppliers against specific commodities; automatic RFQ adjudication.
- B-BBEE and Spend Reporting with the click of a button.
- Up to 3 dashboards.
- Max 15 users
- Note: T&C's Apply
Ready for your free demo?
Call us today on +27 87 702 6684 or Email us at HelloVCM@vendorcompliance.co.za Book DemoTestimonials
Here's what some of our clients have to say about VCM
Frequently Asked Questions
Got more questions? Please click on a relevant question to see the answer.- Entity registration documents for either PTY / CC / Trust / Sole Proprietor (ID)
- Workman's Compensation - Letter of Good standing
- Tax & VAT Certificates
- Tax Clearance Certificate
- Proof of Bank Account
- Credit card (Supplier Option)
- EFT (Supplier Option)
- Standard Invoice Method (Company Options)
Connect With Us
Make a booking to experience VCM or feel free to ask for further details.Head Office
Route 21 Corporate Park, Irene, Pretoria. Phone: +27 87 702 6684
Email: HelloVCM@vendorcompliance.co.za